JOB: Executive Director

Job TitleExecutive Director
Type of PositionPermanent Full Time
38 hours per week
Mandatory staff meetings Tuesdays 1:00pm – 4:00pm
Some evening and weekend work to be expected

COVID-19: Ideally, this position will work at least 3 days in the office, however this is open to negotiation and we encourage candidates to apply and state their comfort levels and needs
Salary & Benefits$24.00/hour + annual seniority increases (2.25% in first year)
NOTE: Head & Hands currently operates on a flat pay structure. All staff members, with the exception of the Executive Director, receive the same hourly wage regardless of position. 

Benefits detailed below

Mission

Head & Hands envisions a society where all youth are participants and are inspired by the endless possibilities available to them. Our mission is to work with youth to promote their physical and mental well-being. Our approach is preventative, non-judgmental, and holistic with a fundamental commitment to providing an environment that welcomes youth without discrimination. We facilitate social change and the empowerment of youth based on their current needs within our community and society at large.

About Head & Hands & Perks of the Position

Head & Hands currently operates in a flattened hierarchy model, with Program Directors operating as the main decision-making body, with strong encouragement to consult and collaborate with all staff within programs and within the organization. In the pandemic context, the Head & Hands structure has entered a review of this structure to ensure increased collaboration and shared collective labour. 

As an organization that works to facilitate social change and the empowerment of diverse communities of youth, Head & Hands recognizes that experiencing marginalization and oppression often presents challenges, but also informs valuable skills and perspectives. We strongly encourage BIPOC (Black, Indigenous, People of Colour), people with disabilities, women, Two-Spirit and queer people, trans people, and other candidates who experience marginalization to apply to this position and to self-identify when you apply. We are committed to creating a workplace as diverse as the communities we serve, and to supporting our staff with ongoing career development opportunities. 

This is a full-time permanent position. Benefits include:

  • A flexible work schedule 
  • Paid sick days and mental health days
  • 3 weeks of vacation in the first year of employment and 4 weeks of vacation thereafter in addition to 2 paid weeks off for winter holidays, and occasional summer closures
  • Access to the group health insurance plan, which includes coverage for prescription drugs, dental care, and health practitioners such as psychologists and social workers

About the Executive Director Position

Our Executive Director works at the centre of a tight-knit team to work towards Head & Hands’ youth empowerment mission and create lasting social change. They oversee the health of the organization in a way that is consistent with our values of prevention, inclusivity, inclusion, non-judgement, harm reduction, and youth empowerment. They work collaboratively to cultivate a clear strategic vision for the organization, and lead Head & Hands’ staff, Board of Directors, and membership in realizing that vision through our ongoing work. 

The Executive Director ensures the good governance of Head & Hands by serving on the Board of Directors, and supporting this group in fostering active engagement among all Board members. As central administrative coordinator, the Executive Director holds lead responsibility fundraising, financial management, and budgeting – in collaboration with other administrators on the team. 

Following a restructuring of the administrative team, the Executive Director is no longer responsible for human resources at Head & Hands, and will instead be supporting the newly created HR & Organizational Well-Being Coordinator position and will be consulted as needed. 

As this is a permanent position, we are seeking candidates who are looking for long-term work at Head & Hands. Candidates should know that it is expected that this position will take at least six months to settle into.

Head & Hands uses a peer-based and program supervision model. This position will not be directly supervising any staff members, but will be supporting the supervision structure. They will be supervised by a member of the Board of Directors. 

Responsibilities:  

1. Governance & Organizational Development

  • Strategic planning for the organization as a whole
  • Supporting strategic planning or visioning of individual programs, evaluation, and trouble-shooting
  • Supporting Program Directors with tracking youth needs and realities
  • Budgeting, financial management, and related government reporting
  • Overseeing the implementation of policies and bylaws
  • Supporting the Board of Directors in planning of the Annual General Meeting

2. Fundraising & Communications 

In collaboration with the Fundraising team: 

  • Planning and evaluation of annual fundraising strategy and targets
  • Overseeing grants, events, campaigns, and donor development
  • Supporting with communications as needed
  • Collaborating on writing the annual report 
  • Management of a portfolio of grants (including grant-writing, reporting, and liaising with funders) 
  • Support with statistics gathering 

3. Human Resources & Staff Development

In collaboration with the HR & Organizational Well-Being Coordinator: 

  • Cultivating a work environment that prioritizes individual and collective well-being for workers 
  • Supporting with the maintenance of up to date Human Resources files for all staff
  • Stepping in to support with conflict mediation, training goals, action plans, and disciplinary procedures as needed
  • Support with labour & structure conversations within the organization 
  • Ensuring policies are regularly reviewed and updated, as needed

4. Board of Directors 

  • Member of the Board of Directors
  • Sharing information and strengthening connections between Board and staff members
  • Working with the Board to ensure that the organization is meeting its legal obligations and is acting in alignment with its mission

5. Community Engagement 

  • Cultivating relationships with community, government, and business partners
  • Supporting allied organizations and social movements
  • Participating in community coalitions and round-tables

6. Collective Staff Duties

  • Participating in and planning staff meetings, committee work, retreats, and program events
  • Overseeing building maintenance, including maintenance of supplies and liaison with cleaners.

7. COVID-19

  • Supporting team members on committees with health and safety protocols related to working in office during the pandemic 
  • Assessing urgent emerging client needs related to the pandemic, and liaising with team members to make program changes and/or work with Fundraising
  • Supporting team members in addressing urgent staff needs related to the pandemic, and ensuring effective collaboration between staff working both at home and from distance

Requirements & Assets

Requirements:

  • Excellent written and oral communication in English & French
  • Experience with at least 3 of the following: 
    • Financial management and budgeting
    • Public relations, media and advocacy 
    • Active listening and/or mediation
    • Organizational and policy development 
    • Donor-based fundraising and working with public and private granting bodies (i.e. foundations and government agencies)
    • Human resources and staff and/or volunteer coordination
  • Familiarity with the Montreal non-profit sector, including a strong familiarity with the current needs of Montreal youth and families
  • Strong interpersonal skills, including an excellent networking and group facilitation abilities
  • Excellent time management skills, personal organization, and attention to detail
  • Strong computer skills, including experience with G Suite

Assets:

  • Post-secondary degree or diploma in a related field (Social Work or Education; Business or Human Resources; Community Health or Healthcare; Social Justice, Gender, or Racial Studies; etc.)
  • Minimum 3 years working in non-profit and / or collective teams
  • Minimum 3 years working in leadership / coordinating positions
  • Experience as a member of a Board of Directors
  • Experience with:
    • Front-line intervention work
    • Strategic planning
    • Collaborative decision making
  • Broad professional networks

Application Process

Please apply by submitting your CV and cover letter to admin@headandhands.ca including “Executive Director Hiring Committee” in the subject line. Guidelines for preparing your CV and cover letter are available on our website, and no incomplete applications will be accepted.

All candidates will be sent a confirmation that their application was received, but only those candidates selected for an interview will be contacted further. Applications will be accepted until May 16th 2021.
We will make every effort to accommodate the needs of applicants with disabilities. Please contact admin@headandhands.ca for accessibility-related questions or requests.